Pre-Construction Meeting

Pre-Construction Meetings and Actual Construction

Construction can commence only after a Pre-Construction meeting(s) has taken place. If appropriate, a single meeting can apply to both the Site and Building permits or if the developer chooses to begin construction on the Site prior to approval of the Building Permit, two separate Pre-Construction meetings will be required. Note that a Pre-Construction meeting will not be scheduled unless the City has notified the applicant that a project is eligible.

Pre-Construction Meetings shall be attended by the developer, owner, engineers, architects, general contractor, and sub-contractors.

The following are typical Pre-Construction items and construction procedures for the specific permit indicated:

Site Permit

Pre-Construction Meeting

• The meeting will be administered by the Public Works Department; however, personnel from other applicable departments will be present.
• The applicant must complete all items in the approval letter, including payment of fees, providing final reproducible plan sets with appropriate signatures, etc.
• A civil inspector will be assigned to be the primary of contact at the site. The inspector will visit the jobsite at least once a day and advise and assist the contractor in coordinating work activities with other City departments.
• Administrative, communication, and operating procedures will be discussed.
• A list of typical inspection items, procedures, and acceptance criteria for items in public right-of-way (ROW) and easements will be furnished.
• At the conclusion of the meeting, a Site Permit placard will be issued that must placed at the job site and visible from a public right-of-way (ROW).

During Construction

• The contractor should coordinate public-right-of-way (ROW) and easement construction activities with the Civil Inspector.
• Adequate traffic and pedestrian safeguards shall be always maintained at the site.

Completion of Construction

• Upon the completion of construction, the contractor will coordinate final inspection activities of public works and easement improvements with the civil inspector.
• When all work is within compliance standards, a written acceptance letter will be issued to the contractor